Online Data Room: Best Way to Data Security

I guess most of you already had thought of some software like online data rooms due to your emerging day-to-day needs. Now, if some of you don’t aware of what needs I am talking about then you will know them after reading this article. These needs are relatable to your normal day-to-day work. It can be sharing your normal data like photographs, PDFs, etc. What makes the real difference between the normal needs and the typical ones? These needs are based on the question of security and safety of the data we are sharing, keeping & uploading somewhere with some parties or a particular person.

The above-mentioned needs made the ground for the various organizations to opt for something like a secure online data room generally called a virtual data room (VDR). It proved to be trustworthy and safer than any other ordinary software or application. Let’s have a look at some of its features and area of requirements by various companies.

Online Data Room Holds Up With the Norms of GDPR

Cyber security is the real concern for most companies today. With the enforcement of new GDPR legislation, cyber security had a major role in how businesses work from 2018 onwards.  Companies could confront fines of up to £20 million or 4% of worldwide turnover for any data breach or preventable cyber-attack, so the stakes are high for companies to keep their data secure & compliance process up to date. 

With so much at stake, can organizations truly depend on general document sharing platforms like Google Drive or Dropbox for sharing confidential and sensitive documents? The answer becomes simple with the use of a trusted online data room which is built to solve such issues only. There are many VDRs in this field but if we talk about something indigenous, something that belongs to us then FirmsData proves to be the best among the most emerging VDR providers in India.

Secure online data rooms have generally been used as a platform in the mergers and acquisitions (M&A) process. The increasing threat of the new GDPR law made the companies tighten up their document control policies. They could play an inexorably significant role in the storage and exchange of sensitive corporate data. 

Online Data Room Encryption Ensures 24/7 Security of Your Documents 

Regardless of where the documents are accessed from or what device is used, you have the advantage of full encryption to keep your documents secure. 

You should search for 256-piece encryption, with ISO/IEC 27001 and ISAE3402 SSAE16 accreditation to ensure maximum protection for your documentation. 

Trusted online data rooms give you full oversight over what happens to your document, from the capacity to disable print and download functionality to the capacity to control the access to your documentation. Virtual data room (VDR) administrator has full document control for each client and access can be changed or denied. It is ideal for managing employee churn or giving temporary access to project documentation.

Watermarks Facility

Having document control is one thing, however, shouldn’t something be said about different factors become possibly the most important factor like what if somebody takes a photo or screenshots and shares it that way? 

Watermarked documents keep your document secure from rogue employees or temporary users by preventing them from sharing your documents by copying them to their own devices. Watermarks are appended to documents that have the recipient’s name on them, making it simple to find the source of any leak and mitigating the risk of sharing confidential data by anyone publicly. 

In case you’re evaluating your document sharing procedures in the light of GDPR or just need to find some secure solution, trusted online data rooms or say VDRs could be the appropriate response to your search. In this case, FirmsData will find to be one of the best options. You can address one of our team to see how it can improve cyber security in your association. 

Take Away

The secure online data room is populated with significant documents such as contracts, intellectual property data, employee data, fiscal reports, capitalization tables, and substantially more. The online data room evades the need to have a physical data room where the documents are kept and assists an M&A procedure. Online data rooms can easily be accessed using the Internet, with safe client identification and encrypted password.

Moreover, the use of a secure online data room is both cost & time-saving in comparison to the physical data room. This is the emerging technology and FirmsData as an online data room provider is growing faster in this field in India due to its excellent client compliance services and availability of customer service 24/7 anywhere out there globally.

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